AU Payroll – Human Resources Generalist
Process, prepare and distribute campuses’ payrolls with related documentation. Perform full range of recordkeeping and payroll processing activities in a multi-state environment. Prepares and files payroll taxes and reports for various local, state and federal entities. Responsibilities include computing wage and overtime payments, calculating, recording and paying various payroll deductions using an integrated HR/Payroll software package (Colleague). Responsible for recruitment activities including job postings advertisements, pre-screening applications for review, setting up search committees profiles and responding to applicants in a timely manner. Work under pressure meeting critical deadlines with general direction and supervision.
Data entry of (bi-weekly & monthly) payroll adjustments for AU Central and Midwest employees. Maintain payroll database files for wage adjustments, address changes, direct deposit, tax and deduction changes, etc. Prepare manual checks as necessary.
Process payrolls, print, and distribute associated documentation to all campuses. Run and audit appropriate pre and post-payroll reports, prepare and transmit tax and deduction remittances and payroll direct deposit transmissions. Answer questions presented by employees concerning pay calculations and deductions.
Track and update union pay raises and seniority pay increases in accordance with the various union contracts.
Provide required reports to the appropriate unions in reference to wages, sick/vacation leave and seniority.
Maintain the physical and electronic Human Resource/Payroll employee files. Responsible for scanning hard copy files of all new and current employees and creating electronic files.
Complete new hire set-up, changes and data entry for Federal Work-Study (FWSP) and non-federal work-agreements and preparation of manual checks as requited.
Quarterly audit un-cashed checks, prepare letters notifying employees of un-cashed checks, void, reissue as necessary.
Maintain physical and electronic personnel files utilizing Perceptive Content to digitize new and current personnel records.
Provides support for all Antioch University Offices/Programs and Midwest campus search processes including ad placement, applicant tracking and required reporting.
Assist with assembling data and documents for annual audits.
Deliver, pick-up, distribute inter-campus mail to/from the centralized mailroom for the Human Resources offices
Assist the Chief Human Resources Officer and other Human Resource/Payroll staff as required and perform other duties as assigned.
Operate all departmental equipment.
Knowledge, Skills and Abilities:
- A proficient understanding of payroll functions, possessing a high level of accuracy.
- Proven knowledge with transmitting funds using ACH and banking processes
- Utilization of current Human Resources and payroll technologies including, Perceptive Content, Datatel Colleague or similar HR/Payroll software.
- Must possess good communication skills in providing assistance to other HR/ Payroll staff throughout the university system.
- Knowledge of related laws and regulations pertaining to pay, wage garnishments, benefits and deductions.
- Proficient in Microsoft office suite, particularly WORD and EXCEL.
- Commitment to follow established policies, rules and procedures
- Ability to maintain strict confidentiality concerning payroll and Human Resources information.
Education and Experience Requirements:
An associate’s degree in business or accounting with 3 – 5 years experience in payroll, or a high school diploma with at least 5 years proven experience in payroll. FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) certificate preferred.
Sitting, standing; and lifting, carrying or otherwise moving objects up to 25 pounds. Requires daily use of computer and other standard office equipment. The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Hours of Employment:
Work Schedule: Monday – Friday 40 hours per week, may require overtime hours during peak work periods, i.e. beginning of terms, fiscal and calendar year-end.
Antioch University reserves the right to change the duties of the job description at any time. This position requires a background check.
Antioch University is a national university with strong progressive values and a long history of engagement in social justice since its founding in 1852. It is focused on adult learners with graduate level programs in multiple disciplines including psychology, counseling, family therapy, environmental studies, management, leadership and change, education, and fine arts. Antioch also offers bachelor degree completion programs in liberal studies.
Antioch University provides equal opportunity for all qualified applicants and does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identify, age, disability, veteran status, or any other protected classification.
Qualified applicants should send a letter of interest, resume and the names and contact information of three references to:
Randy Davis, HR Generalist
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