AUNE Administrative Assistant
Location: Keene, NH
Antioch University New England
The Administrative Assistant in the Clinical Mental Health Counseling (CMHC) Department is a full-time, 35 hours per week position. The Administrative Assistant reports to, and works in collaboration with, the Director of Administration, providing administrative support to department faculty and current and prospective students.
The Clinical Mental Health Counseling (CMHC) Department currently offers two programs (MA CMHC AND MA Art Therapy and CMHC) and three certificates, with a total enrollment of 350 students. The CMHC Program is offered in two platforms – one that is predominantly a hybrid weekend platform for regionally located students, and one that is a low residency platform with online course work with students from across the country (and some international). The Department currently has 15 full time faculty and 10+ part-time faculty. The CMHC program is committed to experiential learning, social justice, extensive clinical training, scholarship, and the use of creative, progressive and applied approaches. AUNE has been educating counselors for over 40 years and has a network of alumni throughout New England, and the country, who serve as many of our field supervisors and employers.
Antioch University New England
Antioch University New England is one of five campuses of Antioch University, which provides learner-centered education to empower students with the knowledge and skills to lead meaningful lives and to advance social, economic, and environmental justice. The New England campus serves nearly 1,000 students. It is located in Keene, NH, a social and commercial hub in the beautiful Monadnock Region of southwestern New Hampshire.
Essential Job Functions
Department responsibilities include attending meetings and taking minutes, posting and sorting mail, assisting with updating handbooks, and responding to email inquiries.
Student support includes assisting students as needed, maintaining up-to-date electronic files, assisting Administrative Director with course registration process, responding to email inquiries, and overseeing distribution of student IDs.
Faculty support includes assisting faculty as needed, liaising with bookstore, generate adjunct contracts, responding to email inquiries, and coordinating new faculty equipment.
Data management duties include date entry of courses, rooms, course syllabi, etc.
Event planning and coordination includes managing set up for department functions, helping organize commencement events, and more.
Financial responsibilities include processing P-cards and travel reimbursements, and setting up vendors and processing payment requests.
Public relations duties include assisting with website updates, posting department news and events, and assisting with department quarterly newsletter.
Systems and equipment duties include maintaining copy machine and supplies for department.
- High School Diploma, Bachelor’s Degree preferred
- Competent communicator, both verbally and written
- Proficient with Microsoft Office, Google, and the Internet, with ability to learn new software programs
- Familiarity with online learning systems helpful
- Strong organizational, attention to detail, and time management skills
- Team player
Knowledge, Skills and Abilities
Individuals must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Hours of Employment
This is a full-time position serving a national university. A work schedule will be established in consultation with the supervisor
Office to be housed at Antioch University New England campus, with some ability to work remotely.
While performing the duties of this job, the staff member is regularly required to sit, stand, use hands and fingers, and talk or hear. The employee is occasionally required to reach with hands and arms. The individual must regularly lift and/or carry up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Requires daily use of computer and other standard office equipment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To apply, click here to submit a cover letter, resume, and the names and phone numbers of three professional references.
Antioch University reserves the right to change the duties of the job description at any time.
Antioch University provides equal opportunity for all qualified applicants and does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identify, age, disability, veteran status, or any other protected classification.