AUSB Part-Time Academic Advisor, MA Clinical Psychology Department
Location: Remote/Santa Barbara, CA
Antioch University Santa Barbara
The Part-time Academic Advisor serves as an experienced academic and clinical training advisor for students in the MA Clinical Psychology Program. The Academic Advisor facilitates student success by defining and implementing proactive strategies that help students stay on track to fulfill their educational goals. The Academic Advisor builds supportive and personalized relationships with students and provides them with opportunities to stay connected to our educational community. They advise students on institutional policies and procedures, program and degree requirements, and related academic matters; and work closely with other institutional support teams to ensure that student inquiries are addressed in a timely and effective manner. The Academic Advisor assesses student needs in order to make referrals to the appropriate program faculty, Antioch University office, off campus training sites or community services.
Essential Job Functions:
Student Advising and Administrative Support:
- Connect with new students upon acceptance of admission to ensure overall readiness and escalate outstanding matters that would affect their ability to have a smooth and successful start
- Advise students on institutional policies and procedures, program requirements, clinical training requirements and related academic matters including grievance procedures
- Assist faculty as needed on any issues regarding student advisement
- Work closely with institutional staff to ensure that student inquiries are strategically coordinated and addressed in a timely manner, leading to an inspiring student experience while supporting academic integrity and institutional policies
- Guide students to develop accountability for their decisions and an understanding of how those decisions impact their success
- Empower students to maintain effective connections to the institution and its community of learners
- Advise students on alternative schedule(s) to provide support and ensure students are progressing within stated timeframes
- Manages registration activities, petition applications, transfer of courses, and traineeship paperwork in collaboration with other personnel
- Act as an advocate in handling student requests and complaints
- Meets with students as requested and/or needed
- Create and maintain spreadsheets to track off-cohort students, advise as needed and provide schedules
- Assists in data collection for purpose of assessing program outcomes
- Create and maintain spreadsheets to track courses and instructor assignments; assign courses in a timely manner, 3 quarters or more in advance
- Maintain electronic student files and schedules
- Plan out quarterly class schedules through two years out
Clinical Training Support:
- Maintain accurate and detailed knowledge of California Marriage and Family Therapy licensure requirements and a working knowledge of out-of-state licensing requirements for the purpose of advising and working closely with Director of Clinical Training to support student Clinical Training requirements
- Assist with the student conferral process
- Assist with student requests and needs within their clinical training processes
- Work closely with faculty when clinical suitability concerns arise
Recruitment / Retention Duties:
- Engages in outreach efforts on behalf of the MACP program
- Recruitment related duties such as presenting at open houses and speaking at college fairs
- Conducts periodic information meetings to describe graduate programs
- Participating in student interviews, reviewing student transcripts
- Responds to prospective student emails and phone calls
- Provide comprehensive outreach to students who are at risk of not meeting satisfactory academic progress including follow up to those with SAP and/or financial aid warnings
- Closely monitor students to proactively identify at-risk scenarios and identify opportunities to develop, implement, measure and improve student success strategies
- Monitors student progress towards meeting graduation requirements with special attention to the retention of at-risk students
- Bachelor’s degree in Psychology or closely related field, Master’s degree desirable.
- 3 years’ experience working in an educational setting, 1 year of which includes counseling experience. Student advising experience in higher education, preferably in adult-oriented programs preferred.
- Effectively work with multiple databases and student platforms, including working knowledge of Microsoft Office Suite.
- Excellent verbal and written communication skills.
- Strong problem solving and time management skills.
- Ability to effectively multi-task.
- Skilled at connecting and building rapport with students from diverse backgrounds.
- Ability to successfully resolve student issues from request through resolution.
- Creative, innovative, able to work independently and in a team environment.
- Ability to adapt to new and rapidly changing situations.
To perform the job successfully, an individual should demonstrate the following competencies:
- Collaborates – Building partnerships and working collaboratively with others to meet shared objectives
- Being Resilient – Rebounding from setbacks and adversity when facing difficulty situations
- Instills Trust – Gaining the confidence and trust of others through honesty, integrity, and authenticity
- Drives Results – Consistently achieving results, even under tough circumstances
- Innovation – Creating new and better ways for the organization to be successful
- Customer Focus – Building strong customer relationships and delivering customer-centric solutions
Hours of Employment:
This is a part-time, 20 hours per week position serving a national university. A work schedule will be established in consultation with the supervisor. Evenings and/or weekend hours may be required.
Working remotely until further notice. Office to be housed at Antioch University Santa Barbara campus.
While performing the duties of this job, the staff member is regularly required to sit, stand, use hands and fingers, and talk or hear. The employee is occasionally required to reach with hands and arms. The individual must regularly lift and/or carry up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Requires daily use of computer and other standard office equipment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Antioch University reserves the right to change the duties of the job description at any time.
To apply, please submit a resume, cover letter, and a list of reference names and contact information here.
Antioch University provides equal opportunity for all qualified applicants and does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identify, age, disability, veteran status, or any other protected classification.
NOTE: The successful candidate for this position will be subject to a pre-employment background check.