Job Title: Benefits Administrator Job Number:
Department: Human Resources
Reports to: Vice Chancellor of Human Resources
Location / Campus: TBD
Job Type: Full time
FLSA Classification: EXEMPT
This position serves a national university and will ensure that all Antioch campuses are in compliance with internal and external regulations regarding benefit administration, and coordinate certain benefit services on a University-wide basis. This position will be responsible for counseling, enrolling and auditing all employee benefits for benefited employees in accordance with the benefit plan documents. This position also provides an integral role in the selection and management of all university benefits. The Benefits Administrator is also responsible for ERISA compliance and reporting as required by law.
Essential Job Functions
- Responsible for the overall administration of the health and welfare benefit plans for the university.
- Participate in the annual benefits renewal negotiations with the broker, VCHR and CFO
- Provides training and assistance to the campus Human Resources Associates in all aspects of benefit administration.
- Responsible for counseling new employees in the eligibility and enrollment of the appropriate benefit offerings according to the employee’s classification.
- Enter benefited new hire data into the online Empyrean/Compass Benefits Portal for all campuses. Once benefits have been selected, enter selections into Colleague for all campuses.
- Serve as primary contact with benefit carriers in resolving benefit enrollment, claims and billing problems.
- Audit, prepare and transmit retirement plan data/funds to TIAA/CREF for employer/employee contributions for all Antioch University employees post payroll by required deadline.
- Assist with the annual 403b audit and preparation and reporting of the 5500 filings.
- Update, prepare and distribute annual premium contribution costs to the campus HR Associates.
- Update HRIS system with new benefit plans and annual rates prior to payroll processing.
- Administer, audit and complete the annual 1095C processing in Colleague.
- Prepare and disseminate annual 1095-C forms and submission to the Internal Revenue Service.
- Handle all Workers’ Compensation and Unemployment compensation claims in accordance with university and state compliance procedures.
- Prepare and submit quarterly state unemployment and workers’ compensation reports.
- Perform audit function on all benefit enrollments through Colleague and various benefit billing documents.
- Prepare vendor payments for all employer benefits as required monthly, quarterly and semi-annually.
- Prepare annual documentation for submission to the finance department in order to prepare the actuarial benefits evaluation (ASC 715-50).
- Attend annual 2-hour Safety Training session to ensure compliance with the Ohio Bureau of Workers Compensations Group Rating Program.
- Maintain database on all Retirees for payments of Supplemental Pension, Health Insurance and Life Insurance. Collect, audit and maintain all Retiree Health Care payments including notifying individuals in premium changes, delinquencies.
- Submit Medicare Supplemental file to ViaBenefits as needed for age-65 and older employees upon retirement or termination of employment.
- Comply with federal and state regulations in posting of all federal, state and local notices at all Yellow Springs Campuses.
- Manage annual benefit open enrollment process.
- Serve as a backup to the Human Resources and Payroll staff as required.
- Complete CUPA-HR annual Benefits Surveys and assist with the Faculty and Administrative Salary surveys.
- Assure loss of wages claims under for Workers’ Compensation are coordinated as stated in applicable union contracts and are approved by the Ohio Bureau of Workers Compensation. Confirm and update daily web obtained Colleague address update entries.
- Review, approve and set up individual non-employee contracted services requests in Colleague.
- Coordinate short-term disability benefits process with both state and third-party carriers, including completion of requested Employer Statement and calculation of leave time used to supplement the short-term disability benefits.
- Prepare necessary journal entries resulting from auditing benefit postings from the HR database Assist other Human Resource staff as required.
- Performs other duties as assigned.
- Bachelor’s degree in human resourses, management or related field.
- A minimum of five years’ experience in benefit administration experience with a minimum of 3 years human resources experience.
- Higher Education experience and SPHR, SHRM-SCP or CEBS certification preferred.
Proven knowledge in ERISA rules in the administration of the benefits in a higher education environment. An established knowledge base in health and welfare benefits plans as well as unemployment and workers’ compensation administration. Demonstrated knowledge in plan document interpretation and benefits counseling. Knowledge and expertise in
Skills and Abilities
- Must possess strong attention to detail to assure accurate payroll deductions, correct employer expenses and accurate billing charges for all employees and their specific benefits.
- Ability to prioritize and handle multiple projects while working in a fast paced environment.
- Ability to maintain confidentiality concerning benefits and Human Resources information.
- Proven knowledge in ERISA rules in the administration of the benefits in a higher education environment.
- An established knowledge base in health and welfare benefits plans as well as unemployment and workers’ compensation administration.
- Demonstrated knowledge in plan document interpretation and benefits counseling.
- Excellent oral and written communication skills; must be proficient with an integrated Human Resource database, Word, Excel and the use of the Internet and electronic mail systems
- Ability to interact with individuals at all levels throughout the University.
Individuals must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Hours of Employment
This is a full-time position serving a national university. A work schedule will be established in consultation with the supervisor. Availability outside of normal hours will be required during peak periods. Some travel may be required.
This position may work fully remote from a home office or from an office located at any of Antioch University’s campuses in: Keene, NH; Seattle, WA; Culver City, CA; Santa Barbara, CA or Yellow Springs, OH.
While performing the duties of this job, the staff member is regularly required to sit, stand, use hands and fingers, and talk or hear. The employee is occasionally required to reach with hands and arms. The individual must regularly lift and/or carry up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Requires daily use of computer and other standard office equipment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To Apply: Qualified applicants must submit a cover-letter, resume/CV and three business references.
Click on link to apply: AU Benefits Administrator
Antioch University reserves the right to change the duties of the job description at any time.
Antioch University provides equal opportunity for all qualified applicants and does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identify, age, disability, veteran status, or any other protected classification.