The Admissions Event Coordinator will oversee the planning, execution, analysis and optimization of all admissions-sponsored events. The Events Coordinator will work closely with admissions, marketing & communications, and faculty responsible for enrolling all prospective student audiences including undergraduate, graduate students, and adult learners. The ideal candidate would likely be described as highly-organized, results-oriented and a master of multitasking.
The Admissions Events Coordinator plays a critical role in the planning and execution of events that occur on campus and virtually. The Events Coordinator is responsible for assisting admissions, marketing and faculty by providing advance planning support, coordinating, arranging resources, and playing a key role in the day of execution. Additionally, the Events Coordinator plays a key role in establishing and strengthening relationships with on- and off-campus stakeholders.
Essential Job Functions
Admissions Event Coordination -75%
- Plan and execute all virtual admissions recruitment events.
- Plan and support all on campus admissions recruitment events.
- Coordinate campus visits with a focus on what happens with students before, during, and after a visit (i.e. ensuring text message was sent before event, checking the inventory of materials used for the visit, post-event communication).
- Coordinate with academic departments and admissions team members to gather and confirm event details; recruit and manage event support staff as needed, including student employees
- Submit admissions event requests to Marketing. Confirm event information is posted correctly in TargetX, and on the University website and social media accounts; report issues via approved forms
- Provide recaps and performance evaluations for all admissions events
- Generate event summaries, room diagrams, agendas and timelines using department templates
- Seek synergies between different types of event programs, including, but not limited to graduate/doctoral/undergraduate, focus area, campus, etc. prospective student event programs
- Offer creative ideas and suggestions to admissions and faculty with special event requests
- Coordinate meetings and act as a liaison between admissions, faculty and the department.
- Conduct post-event surveys to optimize and improve events.
- Serve as liaison to university departments critical to the success of on-campus and virtual events. Represent admissions at monthly marketing/admissions communication planning meetings
- Anticipate the needs of each event/project and ensure completion on schedule as assigned
- Ensure all event documents are submitted accurately and timely fashioned
- Assist supervisor with special projects, major university events (Convocation, Graduate Hooding, & Commencement), and other duties as assigned by Director, University Campus Admissions.
- Work in a front-line position with frequent interruptions and changes
- Report any maintenance items
Reporting & Records -10%
- Generate weekly, biweekly, and monthly event reports
- Monitors budget and expenditures for assigned events, verify invoices and collect funds from university and non-university sponsored events
- Maintain files for all events including pertinent information for future reference
Campus Event Support -10%
- Assist supervisor with special projects, major university events (Convocation, Graduate Hooding, & Commencement), and other duties as assigned by Director, University Campus Admissions
- Copy, edit, and proofread digital signage content for admissions events to ensure all content meets the established brand and University standards and is consistent with other event data and the University calendar
- Perform other duties as assigned by Director, University Campus Admissions
- Attend weekly meetings as schedule
- Bachelor’s degree from an accredited college or university
- Two or more years’ experience in event planning including the planning/organization, execution and evaluation of events with varied audiences and goals;
- Experience recruiting, organizing and/or managing volunteers and work crews
Knowledge, Skills and Abilities
This position requires the knowledge, skills and ability to:
- Exceptional attention to detail
- Ability to deliver and prioritize excellent customer service
- Ability to analyze several pieces of information
- Ability to work in a fast-paced environment, adapt to various situations, pivot; ability to prioritize and problem solve
- Initiative, resourcefulness and ability to prioritize and shift workloads to meet deadlines
- Experience in managing event budgets
- Ability to communicate effectively and interact well with people of all ages at all levels and with diverse backgrounds
- Possess and demonstrate interpersonal relationship skills; able to work independently within a multi-layered team environment while fostering positive relationships, teamwork, and cooperation so that the organization can be successful in meeting its goals
- Ability to provide creative solutions to complex problems and challenges
- Ability to manage the relationships and expectations of competing interests and stakeholders.
- Proficient in Microsoft Office (Excel, Word, Powerpoint) and Google Suite (Gmail, Docs, Sheets, Slides)
- Possess the organizational, verbal, written, presentation, and interpersonal skills necessary to interact effectively with all levels of personnel
- Effective time management, organizational, and event management skills
- Ability to analyze and interpret data, and make independent decisions in keeping with level of the position
- Ability to lead work direction, including training others in proper work methods and providing feedback on work performance
- Ability to solve problems effectively and exercise good judgment
Hours of Employment
This is a full-time position serving a national university. A work schedule will be established in consultation with the supervisor. Flexible schedule may be required and a willingness and availability to work evenings and weekends occasionally, including fill-in work on short notice may be necessary. Work 40 Hours per week.
Work Location: Remote
While performing the duties of this job, the staff member is regularly required to sit, stand, use hands and fingers, and talk or hear. The employee is occasionally required to reach with hands and arms. The individual must regularly lift and/or carry up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Requires daily use of computer and other standard office equipment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To Apply, qualified applicants should submit a coverletter, resume/CV and three business references when applying. Click here to apply, Click here
Antioch University reserves the right to change the duties of the job description at any time.
Antioch University provides equal opportunity for all qualified applicants and does not discriminate on the basis of race, color, gender, ancestry, religion, national origin, sexual orientation, family status, or disability in matters affecting employment or in providing access to programs.
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