Executive Assistant to the Provost/CEO – Internal Post Only

Background

Antioch University, founded in 1852, is known for innovations in education and a mission-driven commitment to transformative learning and applied knowledge, multiculturalism, and socially engaged citizenship. Located north of the Belltown neighborhood, Antioch stands out among universities and colleges in Seattle for its exclusive focus on adult learners. The 40 year old campus is small, with about 900 students but is part of a national system of locations  in Los Angeles, Santa Barbara, and New England. Antioch’s flexible programs support adult students in achieving personal and professional goals.

Position Summary

The Executive Assistant to the Provost/CEO is responsible to and receives assignments from the Provost/CEO, oversees administrative operations of the The Office of Academic Affairs, supervises support staff and maintains high confidential standards.

Education, Qualifications and Experience

• Bachelor’s Degree in other relevant field of study required; Master’s Degree in relevant field of study preferred.
• Minimum of four (4) years administrative experience with increased responsibilities in complex academic or corporate environment required.
• Experience providing direct support to a high level administrative position required.

Skills and Abilities

• Demonstrated ability to rigorously prioritize tasks and to manage multiple projects with vacillating priority levels in order to work within the time constraints of the
• Demonstrated computer skills in word processing, creating and managing spreadsheets, editing and proofreading skills are required. Competence with email and calendar scheduling software programs. Familiarity with Microsoft Word, Excel, and PowerPoint Ability to learn new cloud-based enterprise systems is essential.
• Excellent organizational skills and ability to work independently on projects
• Demonstrated ability to proactively manage and monitor multiple budgets and other complex financial
• Demonstrated ability to maintain a high degree of
• Demonstrated expertise working with and administering project management principles, preferably around collaborative governing
• Excellent interpersonal and written communication skills
• Demonstrated ability to work successfully in a diverse, participatory

Equivalent education/experience may substitute for minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Physical Requirements

While performing the duties of this job, the staff member is regularly required to sit, stand, use hands and fingers, and talk or hear. The employee is occasionally required to reach with hands and arms. The individual must regularly lift and/or carry up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application Process

Complete and submit the following documents to [email protected]:

• Cover letter
• Resume
• Names, addresses (including email addresses) and telephone numbers of three references.  References will not be contacted without prior approval of the candidate.

For accommodations to complete the application process, and/or if selected for an interview, please contact the Human Resources Department at [email protected].

Applications review will start immediately. Open until filled.

Antioch University provides equal opportunity for all qualified applicants and does not discriminate on the basis of race, color, gender, ancestry, religion, national origin, sexual orientation, family status, or disability in matters affecting employment or in providing access to programs.