Program Associate, DCT
Website Antioch University Seattle
Responsible for providing support services for the Director of Clinical Training (DCT) for both the MA programs and PsyD programs in order to maintain program and accreditation standards, and positive program and student outcomes.
Essential Job Functions
- DCT Admin Support — 60%
- At the direction of DCTs, initiate and monitor the process of Affiliation Agreement signing-track renewal dates, initiate renewal paperwork, maintain digital files
- Provide assistance in planning, logistics, and set-up of yearly supervisory trainings and new supervisor approval, track required documentation
- Assist with special projects including teaching materials preparation, organization and logistics as delegated by DCTs
- Assist with planning and logistics of PsyD Community Meeting lectures. Tracking student attendance, student evaluations of the seminars, compiling and tabling data, and digital storage of information.
- Assist in researching and collecting information on potential practicum, pre-internship, and internship placements, keeping track of site data. Also work with DCTs on internship preparation classes, tracking internship eligible students.
- For PsyD, assist with the preparation of materials for APPIC and APA criteria for non-APPIC sites and preparing routine forms for DCT review and completion
- Working with DCTs and other faculty as needed in maintaining accreditation standards paperwork, and outcome data on student performance, client satisfaction, supervisory and site effectiveness. Maintain digital records and tables of outcome data for DCT review. Help to prepare documents for presentation
- Budget Tracking and Management — 5%
- Maintains accurate files and data related to program budget:
- tracks program budget expenditures;
- keeps the Academic Unit Head informed about the budget and supports budget transactions as needed and/or assigned
- Administers and ensures accurate tracking and dispersal of:
- student voucher requests and awards;
- funds for special events, materials and supplies, and other miscellaneous purchases;
- payments to prior learning evaluators;
- processing of reimbursements, speaker honoraria;
- payments of honoraria to class speakers on request by faculty
- Maintains accurate files and data related to program budget:
- Curriculum — 30%
- Filing and tracking of documentation for evaluation of practicum, pre-internship, and internship placements. Filing and tracking of students site evaluations, on-site supervisors evaluations, and maintaining a log of agency site visits and contacts by DCTs
- Assist in organizing and maintaining supervisory documentation and updates to supervisor lists, resumes, etc. Maintain archival records digitally. Help to coordinate Time2Track registration for supervisors and assist with yearly updating and student account renewal. Assist with roll-out and management of Supervision Assist program as appropriate
- Assist DCTs in tracking and follow-up of student remediation plans and student of concern committee tracking
- Assist in tracking all practicum, internship and supplemental supervision and Practicum Prior Learning class registration, assuring that students are properly registered.
- Tracking and filing of quarterly Contracts for Student Learning and Contracts with Supervisors for both MA and PsyD programs.
- Assist in planning meetings with case consultation and practicum instructors, professional seminar instructors, Community Meeting speakers, and preparation of paperwork as needed.
- Assist in tracking paperwork for recruiting clinical adjunct faculty.
- Assist with meeting planning and logistics
- Campus-Wide Support — 5%
- Acts as a liaison between BAC and other AUS offices; serves as a contact with Enrollment Services, Registrar, and Facilities
- Serves on event planning committees such as Commencement, Recognition Award ceremony, retreats, and other celebrations.
- Serves on campus committees as approved by the Associate Provost.
- Assist in managing the Clinical Training project sites on Sakai.
- Maintain community placement database updating as needed, update and assist in revising forms, posting to Sakai, and informing students of new policies that impact clinical training.
- Assist in updating of student clinical training handbooks and posting to Sakai
- Serves as a welcoming, positive presence for MA and PsyD faculty and students
- Attends program meetings as assigned
- Works on special projects and other duties as needed, at the request of the DCTs
- Serves on university-wide committees as assigned
- Performs other duties as assigned
- 2-year college degree in related field or equivalent experience required. BA preferred
- 2 to 4 years in a corporate or academic environment preferred
Knowledge, skills, and abilities
Individuals must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
This position requires the following knowledge, skills, and ability:
- Strong organizational, analytical, and prioritization skills
- Demonstrated professional approach to task management and problem-solving
- Demonstrated ability to successfully work independently/as well as collaboratively within a diverse team environment
- Demonstrated ability to maintain a high degree of confidentiality
- Strong written and verbal communication skills. Computer word processing, database, and spreadsheet skills required. Familiarity with MAC and PC programs. WORD and EXCEL proficiency desired
While performing the duties of this job, the staff member is regularly required to sit, stand, use hands and fingers, and talk or hear. The employee is occasionally required to reach with hands and arms. The individual must regularly lift and/or carry up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Requires daily use of computer and other standard office equipment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Antioch University reserves the right to change the duties of the job description at any time.
Job Title: Program Associate, DCT
Reports to: Associate Provost
Department: MA Psychology
Location/Campus: Antioch University Seattle
Job Type: Full Time, Non-exempt
Please submit your Cover Letter, Resume and 3 references to firstname.lastname@example.org
Antioch University provides equal opportunity for all qualified applicants and does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identify, age, disability, veteran status, or any other protected classification.
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