PT Program Coordinator – Master of Arts in Education Department
Website Antioch University
The Program Coordinator assists in the development of academic program schedules, adjunct teaching schedules, and other functions germane to the academic operations of the Education Department.
The Program Coordinator assigned to the Education Department has detailed knowledge of and can articulate the structure and content of the Program, including requirements, curriculum, policies, procedures, standards, philosophy, and long-range plans and strategies. Occasionally the Program Coordinator may participate in program development, marketing and outreach, and student recruitment and retention. Along with the core faculty, the Program Coordinator is part of the public face of the program, working closely with prospective students, adjunct faculty, current students, program alumni, and members of the Los Angeles professional community.
The position requires knowledge and experience working with budgetary items; strong interpersonal communication skills; supervisory skills; organizational skills; Expertise in PC word processing, spreadsheet, and desktop publishing capability, as well as the ability to work with integrated academic software; and the ability to handle many tasks simultaneously. The Program Coordinator is required to maintain confidentiality on issues related to faculty hiring, salary, student status and performances, student and faculty grievances, and other program concerns.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
PROGRAM ADMINISTRATION (85%)
- Serves as primary communicative hub between the Department Chair, program faculty, current and prospective students, and University departments (such as Financial Aid, Admissions and Registrar).
- Responsible for follow-through on program activities. Assists Chair in managing the program, including academic and special event planning, program development projects, student issues, grievances, and petitions.
- Maintains detailed knowledge of the program, including requirements, curriculum, policies, and procedures. Communicates accurate program information to students, faculty, prospective students, and other University offices.
- Monitors program expenditures, executes paperwork for authorized expenses, line
transfers, and other budget-related matters. May assist the Chair in using budgetary
information to do fiscal planning.
- Participates with Chair in all aspects of the creation of the quarterly schedule.
Distributes this and other material to students and faculty.
- May schedule and attend various program student and faculty meetings, as determined
by Chair, and manages follow through on all action items. May be required to stay
beyond usual hours to participate in meetings.
- Works with Department Chair to hire associate and adjunct faculty. Executes
employment contracts for the signature of the Provost/VCAA. Orients new faculty to
administrative aspects of their job and the contents of the Faculty Handbook. Prepares
payroll information and employment materials for human resources and fiscal
- Helps trouble-shoots administrative concerns of faculty such as room scheduling,
textbook orders, room set up, and classroom supplies.
- Works with faculty to maintain program databases and mailing lists.
- Maintains confidentiality on issues related to faculty hiring, salary information, student
status and performance, student and faculty grievances, and other program concerns.
- Facilitates the technical needs of the Department.
- Assists with maintenance of the website for purposes of student recruitment, keeping
faculty and program information current, and developing Program Highlight materials.
- Works cooperatively and collaboratively with other MAE program coordinator, other
AULA program coordinators and with the larger Antioch system, as needed and
ACADEMIC INFRASTRUCTURE (15%)
- Responsible for the daily work of work-study personnel, delegating clerical tasks as
- Maintains archives of course numbers, descriptions and syllabi, and resumes of all
- Updates and keeps current materials from potential adjunct faculty.
- Maintains a database of faculty teaching history and faculty demographic information.
- Maintains updated mail and e-mail lists of students and faculty.
- Assists in compiling statistics when required for assessment and other purposes.
- Prepares and distributes packets for course and workshop evaluation.
- In conjunction with the Office of the Provost/VCAA and the program chair, assists with
the writing of academic sections of University publications, including but not limited to
faculty and student handbooks and university catalogs.
- Perform other duties as assigned by the Supervisor that are appropriate to the position.
Bachelor’s degree and a minimum of 2 years experience or associate’s
degree and a minimum of 4 years experience in relevant administrative support duties and
responsibilities. Graduate study may substitute for some experience. Ability to work
independently and think critically to develop, interpret and communicate information effectively
to students, faculty, and the public. Ability to communicate diplomatically in a variety of
situations. Strong organizational skills, attention to detail and strong writing skills required.
Ability to prioritize responsibilities and manage time effectively. Computer skills required are
PC knowledge, MS Office suite, internet use, and knowledge of or willingness to learn new
software, as needed. The incumbent must be available to work some nights and weekends to
assist with special events.
Hours of Employment:
This is a part-time position. A work schedule will be established in consultation with the supervisor. Regular evening and weekend duties may be part of this position.
While performing the duties of the job, the employee is regularly required to talk, hear, frequently walk and sit, and occasionally required to stand; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds, plus have vision abilities. The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job. Upon
request, reasonable accommodations may be made to individuals with disabilities.
Compensation and Benefits:
The salary is $24 per hour or DOE. This is a part-time position with no benefits.
Submit resume and three (3) references to firstname.lastname@example.org
Date: Opened until filled
Reports to: Chair, Education Department
Location: Los Angeles
Classification Level: Non-exempt, Part-Time
Supervises: None Percentage of Effort: 50%
Antioch University LA reserves the right to change the duties of the job description at any time. Antioch University provides equal opportunity for all qualified applicants and does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identify, age, disability, veteran status, or any other protected classification.
To apply for this job email your details to email@example.com