Director of Administration, Education Department
To assist the Chair of the Department of Education and its program directors in the administration and management of the department and programs.
CHARACTERISTIC DUTIES & RESPONSIBILITIES
- Plan, implement, administer, coordinate, monitor, and evaluate all assigned administrative activities and functions of the department, and assist in overall department/programs management.
- Assist in planning, supervising/carrying out day-to-day administration of department/programs operating budgets.
- Supervise/coordinate/carry out specialized administrative functions, including course scheduling, and planning of special events.
- Serve as departmental/programs personnel administrator: in conjunction with Department Chair identify and fill staffing needs, draft adjunct faculty contracts; serve as liaison with central H.R. staff regarding personnel matters.
- Coordinate/supervise maintenance of department office space and equipment and associated acquisition, installation and ongoing utilization of computer and telecommunications technology needs.
- Assist in development and implementation of a wide range of departmental/programs operating policies, procedures and systems.
- Supervise/coordinate/carry out the design, implementation and administration of computerized and hard copy recordkeeping and reporting systems; management of department Sakai sites, Google sites, and other means of communication.
- Assist in planning, coordinating, drafting, editing, and producing a variety of written documents, including: academic catalogues, handbooks, instructions, and forms.
- Confer regularly with Chair, other department/programs faculty and staff and various AUNE departments to plan, coordinate and evaluate activities/ initiatives to exchange information, investigate and resolve issues. Represent the Chair/Department on various committees such as Administrative Council and others as needed.
- Provide prompt, courteous administrative support and service to students and faculty. Provide ongoing and improved support for distant students and adjuncts. Act as back-up for administrative assistant when needed.
- Oversee onboarding of new students and adjunct faculty. Assist with admissions functions and answering prospective student questions.
- Work regularly with vendors, consultants, speakers, guests, and partner organizations, in carrying out the varied liaison functions of the job.
- Coordinate administrative logistics for 3 summer residencies including schedules, room reservations, hospitality, and setting up the physical space for an off-site residency. High work volume in June and July to prepare for and carry out residencies. This includes the ability to travel several times a week to the offsite location and to help lift, carry and transport supplies and equipment.
- Develop and maintain relationship as liaison with other departments including Admissions, Student Services, and the Registrar’s office.
- Supervise two to three office or technical support staff, including an Administrative Assistant and work study students.
General supervision is received from a department/programs Chair/Director.
Functional and partial administrative supervision of one or more staff members and/or student workers.
Master’s degree in an appropriate discipline, plus two years of relevant experience, or a combination of education and experience from which comparable knowledge and skills are demonstrated.
- Strong program planning, organizational, administrative, and budget management skills.
- Excellent supervisory skills.
- Strong writing skills; basic math, analytical and advanced problem-solving skills.
- Ability to deal effectively with a wide range of individuals and groups within and outside of the university in a constructive manner.
- Strong computer skills; proficiency with Microsoft Office Suite, experience using Learning Management Systems (e.g., Sakai), databases (Colleague). Experience with Google suite.
- Self-starter; demonstrated ability to initiate projects and bring to completion.
- Excellent and pro-active communication skills.
- Ability to work collaboratively and independently.
Submit resume, cover letter and references to Will Dooley, Human Resources, at firstname.lastname@example.org with “Administrative Director, ED” in the subject line.
Applications accepted on a rolling basis until the position is filled.
AUNE is committed to providing a learning and work environment free from discrimination and harassment. Programs, activities, and employment are available with equal opportunity for all and without discrimination on the basis of race, age, color, gender, gender identity, ancestry, religion, national origin, sexual orientation, family status, or disability. Candidates from historically marginalized communities are encouraged to apply.
The campus is a smoke-free environment.