Student Academic Records
Once you have registered and your admission file is complete, your academic records are permanently kept on file in the Registrar’s Office.
Here are some commonly requested services from the Student Academic Records team.
All Antioch transcripts are requested through the National Student Clearinghouse, and orders are fulfilled through Antioch’s Office of Records Administration. To order an official transcript, please follow this link to go to the Antioch National Student Clearinghouse Transcript Ordering Center.
The price for an official transcript with course narratives is 15.00. If you select the transcript only option, the discounted base price of your transcript is 10.00. Standard mail delivery is included in the price, but you may add other delivery methods at an additional price if desired.
Most transcript requests are processed within 3-5 business days. If you have any type of hold on your account, you will receive an email notification. Your transcript cannot be released until you have reached a satisfactory resolution with the appropriate University office. Please remember to allow additional time for delivery of your transcript.
If you have questions or need assistance during the ordering process, please email us at email@example.com.
Antioch students may drop classes during the add/drop period (the first 20% of the instructional period) with no impact on satisfactory academic standing and with no transcript notation. All or some tuition may be refunded after a course drop. Students who fail to attend regularly during the add/drop period may be administratively dropped from the course.
Following the drop period, students may withdraw from classes during the withdrawal period. A withdraw is noted on the transcript with a W, and factors into satisfactory academic standing as an unsuccessful attempt. The withdrawal period generally extends from 20% to 60% of the instructional period.
After the withdrawal period, students may do a late withdraw through the end of the instructional period. A late withdraw is noted on the transcript with a WNC (withdraw—no credit), and factors into satisfactory academic standing as an unsuccessful attempt. No tuition is refunded for courses dropped during the withdrawal or late withdrawal period.
Students are required to submit requests for any course drops during the withdrawal or late withdrawal period to the Registrar’s office for processing. Students may request this action by completing an add/drop form in the Registrar’s office, or by emailing firstname.lastname@example.org from their Antioch gmail account.
The Office of Financial Aid is notified by the Registrar’s Office when a student drops or withdraws from all of his or her registered credit for a Return to Title IV calculation. This action cannot be completed online, and must be requested by the student in person, in writing, or through use of university-authenticated email. Students are withdrawn from the University at this time if they intend not to return, or placed on leave if they intend to return.
Withdrawal from University:
Students may request in writing a withdrawal from their academic program and from Antioch University Midwest, to be effective upon receipt of the request. Students may also be administratively withdrawn from the University for any of the following reasons:
- upon expiration of an administrative leave of absence;
- upon failure to maintain satisfactory academic progress;
- for non-payment of tuition and fees; or
- as a consequence of violating the Student Code of Conduct.
Leave of Absence:
Students are placed on leave by the Registrar’s Office if a full withdrawal leaves them at 0 credit, but they intend to resume their studies in the next 1-2 terms. Students may also request a leave of absence at the end of a term for the following term.
Students who fail to register as anticipated for a subsequent term are placed on an administrative leave of absence by the Registrar’s Office for one term. If students do not initiate contact with or respond to outreach by the University during this period, they are withdrawn from their program at the end of the administrative leave of absence. Academic programs determine the number of terms a student-initiated leave of absence may last, as well as how many leaves a student may request during his or her enrollment in that program. Approved leaves of absence do not count against a graduate student’s satisfactory academic progress calculation of time to completion. (See AU policy on Satisfactory Academic Progress)
Every Antioch course you take will result in a narrative evaluation of your learning and your achievements in the course. Evaluations of courses taken prior to Summer 2016 are available through myAntioch. Evaluations of courses taken Summer 2016 and beyond are available through AUView, as a link from your Academic Credit History.
Antioch University affirms its commitment to adhere to the guidelines of this federal policy. This act gives students certain rights with respect to their educational records. They are:
- The right to inspect and review their education records
- The right to request the amendment of the student’s education records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights.
- The right to consent to disclosure of personally identifies except to the extent that FERPA authorizes disclosure without consent (example-directory information)
- The right to secure a copy of the school’s student records policy from the Student & Alumni Services Division.
- The right to file complaints with the Department of Education concerning alleged failures by institutions to comply with the act.
At its discretion, Antioch University may release public or directory information in accordance with the provisions of FERPA. Students who wish directory information to be withheld must inform the Registrar’s Office in writing.
Antioch University defines directory information as information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. Directory information includes, but is not limited to: the student’s name; address; telephone listing; electronic mail address; photographs; date and place of birth; major field of study; grade level; enrollment status; dates of attendance; participation in officially recognized activities; degrees, honors and awards received; and the most recent educational agency or institution attended.
Requests for non-disclosure of public or directory information will be honored for the current academic year; therefore, authorization to withhold public or directory information must be filed annually with the Registrar.
Note: Your name will not be published in the commencement program if you request nondisclosure during the academic year of your graduation.
To be considered in good academic standing, a student must be making satisfactory academic progress. Financial accounts must also be in good standing, with all fees paid and all financial aid materials filed and signed. Students not meeting these standards may be suspended for one term or withdrawn, as determined by the director of the student’s academic epartment. Appropriate supporting documentation, including letters to government and fiscal agencies that indicate University support and responsibility are furnished to students in good standing. Only students in good standing will be permitted to continue degree programs. Lack of academic progress may result in withdrawal before the completion of the academic program, and will not be considered grounds for refund of tuition.
The grade of Incomplete (INC) may be assigned at the discretion of an instructor, provided that three criteria are met:
- There are extenuating circumstances, explained to the instructor before the assignment of the grade, which clearly justify an extension of time beyond the requirements established for other students in the class. A student’s desire to avoid an unsatisfactory evaluation is not a legitimate reason to award an incomplete.
- The student has been passing the course at the time that the Incomplete is awarded.
- Only a small segment of work remains, such that it can be completed with little or no additional instruction from the faculty member and within the time frame established by AUM.
Instructor-Initiated Incomplete: An instructor may assign an incomplete if the student has turned in all work and has completed all course requirements, but a portion of the student’s work is unacceptable and needs to be improved before credit can be awarded. The instructor enters an Incomplete on the narrative evaluation form and specifies the criteria by which the student may satisfy course requirements. In a case of suspected academic dishonesty where the instructor has not reached a final determination by the time a final grade is due, a grade of Incomplete may be appropriate. The above reporting criteria will apply except that only award of Incomplete need be recorded; specifics will be recorded as specified in the plagiarism policy.
Student-Initiated Incomplete: Students who are unable to complete all requirements by the end of the course may request an Incomplete (INC) by completing and submitting to the instructor the Incomplete Request Form on or before the last day of the class. The instructor will assess the request against the criteria listed above. If the request is approved, the instructor will complete a narrative evaluation form that documents the INC and specifies the work to be completed and the deadline for submission.
Deadlines: The amount of additional time a student is allowed to make up incomplete work should serve to accommodate the student while being fair to the other students in the course. Unless an instructor or academic unit sets an earlier deadline, the general deadline for making up Incomplete grades from the previous term is two weeks before the end of the following academic term. The specific date for each term is indicated on the Registrar’s Academic Calendar. The burden of removing the Incomplete is on the student. The instructor will maintain reasonable availability, but is under no obligation to be accessible at specific times. Students should plan to complete their make-up work and satisfy the Incomplete requirements well in advance of the deadline.
Met Incomplete Requirements: After the coursework is completed at a satisfactory level, the instructor assigns Credit on a Change of Grade form and an updated narrative evaluation, which are submitted to the Registrar by the academic program office for processing.
Unmet Incomplete Requirements: If the required work is not completed by the due date, the INC will convert to NC. Incompletes that have changed to No Credit will not be changed to Credit at a later date. In order to obtain credit for a course in which a student has received a No Credit, the student must register in, pay for, and satisfy all requirements of the course again.
Academic Progress: A grade of INC counts negatively toward the satisfactory academic progress standard. In other words, the course for which a student has an incomplete is included in the calculation of attempted and completed credits for the purpose of assessing satisfactory academic progress.
Notes on “In-Progress” courses:
- Grades of “In Progress” (INP) are assigned when the course is not finished by the end of the term, and there is no expectation that the student will have earned credit.
- Students have two additional terms (including summer) from the end of the term in which the student initially registered for the course to complete a course with a grade of INP. For example, a student who registers for EDL6920 Internship in Fall 2013 has until the end of Summer 2014 to post credit.
- Work to complete a course with a grade of INP is due to the instructor no later than two weeks before the end of the second additional academic term.
- Courses with grades of INP will convert to No Credit if credit is not posted by the deadline. Students may not request an incomplete for courses with grades of INP.
- Add/Drop Form
- Change of Major Form
- Change of Status Form
- Graduation Application
- Letter Grade Equivalency Letter and Form
- Re-Enrollment Petition
- Registration Form
- Request Leave of Absence
Seeking confirmation of your current enrollment status for an employer or for other personal purposes? Using this option will allow you to print an enrollment verification that you can use for this purpose. This service provides your enrollment information based up on the most recently uploaded data which in most instances begins in the period following add/drop. This information is updated once each month.
Please contact email records with any questions regarding this enrollment verification service.