AUSB Program Assistant, MA Clinical Psychology

Department: MACP
Reports to: Chair
Classification: Part-time
Open: Until Filled

To Apply:
Qualified applicants must submit a cover letter, CV, and names of three (3) business reference please CLICK HERE

Position Overview

Work on supporting the new low-residency program by providing administrative and program support for the Program Coordinator of the Master’s in Clinical Psychology Program at Antioch University Santa Barbara.

The position requires:

• Excellent writing and proofreading skills, with high degree of accuracy
• Researching and problem-solving skills
• Accurate and effective liaison between students, faculty, and other campus units
• Ability to multi-task and maintain focus with frequent interruptions
• Ability to follow guidelines, meet deadlines, and maintain a schedule
• Ability to organize and process work
• Attention to detail with the ability to pick up complexities quickly and follow through on tasks/projects completely
• Experience with Microsoft Office Suite (MS Excel, Word, and Excel)
• Ability to interact effectively with faculty, staff, students, and visitors on a variety of issues and communicate policy and procedures effectively

Essential Job Functions

• Administrative Support – 50%
  • Provide set up of events: Orientation, Consortium, Traineeship Fair, etc.
  • Attend events in order to provide administrative support from start to finish and take minutes when applicable
  • Post announcements on faculty and student Sakai sites
  • Attend and take minutes for all bi-weekly department meetings
  • Provide, distribute, and organize all new student paperwork submitted at Orientations and file appropriately
  • Take meeting minutes at Consortium meetings, create and distribute certificates and evaluations
• Program Coordination – 35%
  • Submit complete list of textbooks each quarter for all online courses to Program Coordinator
  • Create mid quarter evaluations via Survey Monkey (remote) or on paper when in person, collect responses, and save appropriately
  • Keep all Plans of Study up to date and submit for Program Coordinator review
  • Post up to date Plans of Study on faculty and student Sakai sites as needed upon Program Coordinator approval
  • Post Schedule of Classes and textbook list for students upon approval from Program Coordinator
  • Review website regularly for purposes of keeping information updated
• Faculty Support – 10%
  • Receive and fulfill all desk copy requests from faculty for online courses
  • Check all Sakai sites are up and published on time each quarter, including syllabi posted properly as pdf and uploading pdf versions if not on the site
• Other Duties as Assigned – 5%

Minimum requirements
Undergraduate degree or equivalent experience, plus one year of administrative assistance preferably at an institution higher education.

Hours of Employment
This is a part-time position serving a national university.  A work schedule will be established in consultation with the supervisor.

Work Location
Working remotely until further notice.  Office to be housed at Antioch University Santa Barbara campus.

Physical Requirements
While performing the duties of this job, the staff member is regularly required to sit, stand, use hands and fingers, and talk or hear. The employee is occasionally required to reach with hands and arms. The individual must regularly lift and/or carry up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Requires daily use of computer and other standard office equipment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To Apply:
Qualified applicants must submit a cover letter, CV, and names of three (3) business reference please CLICK HERE

Antioch University reserves the right to change the duties of the job description at any time.

 Antioch University provides equal opportunity for all qualified applicants and does not discriminate on the basis of race, color, gender, ancestry, religion, national origin, sexual orientation, family status, or disability in matters affecting employment or in providing access to programs.