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Scholarship Coordinator (Remote)

  • Staff
  • Remote

Antioch University

Department: Financial Aid
Classification: Staff, Full-Time, Non-Exempt
Reports to: Assistant Director of Financial Aid Scholarships and Student Employment
Location: Remote
Compensation: $25.00 – $25.96/Hour

Position Overview

Reporting to the Assistant Director of Financial Aid Scholarships and Student Employment the Scholarship Coordinator is a member of the Financial Aid and Scholarships unit within the division of Enrollment Management and Marketing. The Scholarship works closely with the financial aid staff, as well as all stakeholders within the Antioch community to coordinate the Universities’ programs. In addition to being an experienced financial aid professional who can contribute to the larger unit framework, scholarship management expertise will ensure an informed, collaborative approach toward planning, processing, coordinating and delivering scholarship funds to students effectively in support of Antioch University’s student success and mission driven priorities. The Scholarship Coordinator acts as a liaison between the financial aid unit and all other Antioch departments, staff and key stakeholders as it relates to scholarship management. The Scholarship Coordinator will provide overall program management and operational leadership for the delivery of scholarship and student employment funds.
The Scholarship Coordinator is responsible for the daily management and oversight of a wide variety of scholarships, including the coordination of these programs with federal student aid and maintaining compliance with applicable federal, multi- state, institutional and outside agency rules and regulations. The Scholarship Coordinator will provide excellent service to the Antioch. In addition, the Scholarship Coordinator will assist in the implementation and maintenance of a scholarship platform, including but not limited to: interfacing with the universities third party partner and IT to fully implement the platform and maximize the tools capabilities to support organized and comprehensive management of scholarship funds.

Essential Job Functions

  • Fosters a culture of quality and excellence
  • Coordinate Antioch University’s scholarship programs and develop in partnership with leadership – a comprehensive organizational strategy
  • Provide leadership and program management in the area of scholarships including institutional funds, external scholarships, endowed and other financial aid scholarship programs
  • Serve as the primary contact within the financial aid unit for all scholarship programs
    Lead the implementation and maintenance of scholarship platform
  • Serve as key institutional contact with third party partners, IT and Financial Aid leadership to ensure successful execution of product launch and maintenance
  • Lead the development of a comprehensive organizational approach to scholarship management
  • Collaborate with finance to account for and catalog all funding streams deemed scholarships as well as partner to ensure a shared understanding of types, amounts and intent
  • Partner with Advancement to ensure shared understanding of advancement activity as it relates to overall scholarships management and distribution
  • Coordinate the delivery of institutional, outside, endowed and state scholarships to students while ensuring compliance with applicable federal, state, outside agency aid rules/regulations
  • Lead the set-up and execution of third party partners external scholarship search solution as phase two of product implementation
  • Realize the institution’s plans for institutional aid as designed by leadership
  • Maintains expert-level knowledge of applicable policies, procedures, regulations, rules, statutes and laws
  • Maintain student confidentiality in accordance with FERPA regulations
  • Other duties as assigned by the University Executive Director of Financial Aid and Scholarships

Supplemental Responsibilities:

  • Follows up on external and internal audit recommendations to assure correction of deficient or exposed areas previously reported, and implementation of agreed-upon corrective action
  • Works with the team to ensure consistent training of Financial Aid Operations staff
  • Training new staff on standard operating procedures utilizing all modalities of communication/networking
  • In partnership with the executive director, collaborates and sets objectives and goals for the Financial Aid office; seeking to improve current processes to effectively serve students in meeting their educational goals
  • Coordinates activities and teamwork between Financial Aid, Bursars, Admissions, and Academics to ensure compliance with federal and state regulations and policies
  • Conduct performance evaluations for direct reports per University policies and procedures
  • Troubleshoot problems as they arise and recommend and carry out appropriate resolutions

Minimum Requirements

  • Associate’s required, or the equivalent combination of education and experience, Bachelor’s preferred
  • 2 to 3 years relevant work experience required
  • Experience assessing performance, identifying key performance indicators, setting goals
  • Experience advising senior staff and working collaboratively to develop strategic goals and operational effective business practice
  • Experience working with diverse stakeholder groups both inside and outside the institution
  • A minimum of one-year experience managing a college/university scholarship program
  • Experience working with a Scholarship platform
  • Experience in Microsoft Office Products
  • Ability to analyze, interpret and present data
  • Possess strong communication skills, both written and verbal
  • Possess excellent organizational and interpersonal skills
  • Possess strong customer service and creative thinking skills
  • Ability to multitask to meet multiple, competing deadlines and with attention to detail
  • Ability to work independently and as a team member
  • Ability to work a flexible schedule, including evening and weekend assignments as necessary
  • Ability to travel as scheduled and/or as necessary

Hours of Employment

This is a full-time position serving a national university. A work schedule will be established in consultation with the supervisor. The typical work week is Monday through Friday, 40 hours per week, with occasional evening and/or weekend hours.

Work Location


Physical Requirements

The essential functions represent the basic job duties that an employee must be able to perform, with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Antioch University reserves the right to change the duties of the job at any time.

Benefits Summary

Voluntary Health, dental and vision plan and flexible spending account options; employer retirement plan contribution of 6%; voluntary salary deduction to a pre-tax or post-tax retirement account; employer paid life insurance and short term disability; voluntary supplemental life insurance, long-term disability, accidental death/dismemberment, critical illness, and accident coverage plans; vacation accrues monthly (3 weeks from 0 – 5 years; 4 weeks after 6 years; carry-over allowed up to 3.75 days 0 – 5 years; up to 5 days, after 6 years and up); 12 days per year sick leave (carry-over up to 65 days); 15 paid holidays; tuition remission for employees and dependents at Antioch University campuses; and employee paid options with AFLAC, LegalShield, and Liberty Mutual. (This list is meant to be an informal summary of benefits. Plan benefits and eligibility requirements are governed by the plan documents and University policies which will be made available upon request).

Coalition for the Common Good (CCG) EEO Statement

The Coalition for the Common Good provides equal employment opportunity to all employees and applicants and prohibits discrimination on the basis of race, color, religion, age, sex, sexual orientation, gender identity, gender expression, pregnancy, national origin, disability status, genetics, protected veteran status, or any other characteristic or class protected by federal, state or local laws in matters affecting employment or in providing access to programs. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training. The CCG complies with all state and federal laws that prohibit discrimination, including Title VII of the Civil Rights Act, Title IX, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, the Equal Pay Act and the Age Discrimination in Employment Act. Inquiries should be addressed to the Office of Human Resources or the Office of the General Counsel.

To Apply: Qualified applicants must submit a cover letter, resume/CV, and three business references with contact information at the time of application.

Click Here To Apply

NOTE:  The successful candidate for this position will be subject to a pre-employment background check

To apply for this job please visit ats.applicantone.com.

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