Grant and Contract Specialist
Location: New England campus (Keene, New Hampshire)
Department: Grants Office
Classification: Hourly Staff, Full-time
Antioch University is a singularly accredited, multi-campus, coast-to-coast institution of higher learning that provides learner-centered education to empower students with the knowledge and skills to lead meaningful lives and to advance social, economic, and environmental justice. Antioch University New England (AUNE), one of five regional campuses, uses a distinctive graduate education pedagogy that mixes rigor with experiential learning and social engagement. More information about the New England Campus is available at our website, antiochne.edu.
We seek a practiced professional to assume the position of Grant & Contract Specialist based at our New England Campus. We particularly invite candidates who will enhance the racial, ethnic, nationality, or cultural diversity of our community.
This position has primary responsibility for providing post-award administrative support to project directors and principal investigators engaged in AUNE’s sponsored programs and other restricted funds projects. Service will include research, quality assurance and compliance, expense monitoring, financial reporting, and close-out administration. This position, reports to the Grants Office Director.
Success in this position requires the ability to source, assemble, and disseminate complete and accurate information; superior customer service and organizational skills; proficiency using technology to automate processes; and ability to manage competing priorities and thrive in a changing environment.
Areas of Responsibility
Expense monitoring and financial reporting (roughly 70%) Liaise between business offices (university and campus), department administrators, human resources office, and all project directors and principal investigators. Complete any paperwork relevant to the project, including payroll, accounts payable, and accounts receivable. Document grant and contract award amounts and monitor line-item budgets. Create and review faculty, staff and student time sheets on sponsored projects. Prepare invoices and deposit slips. Track and assist with vendor payments (update vendor database and request payments). Monitor project ledgers for accurate and timely posting of revenue and expenses. Meet regularly with all project managers and with Campus Finance Director. Review expenditures against federal, state, and foundation guidelines and ensure adequate documentation. Prepare financial status and detailed analysis of award data for funders, project directors and the Campus Provost, providing routine and ad-hoc reports as requested.
Effort certification and reporting (10%) Provide appropriate assurances to sponsors that salaries charged are allowable and reasonable to work performed, and that project staffs have met their commitments to sponsored projects, including sub recipients. Develop time and effort certification system processes in coordination with the Campus Finance Director, Grants Office Director, and offices of human resources and information technology.
Award closeout (5%) Ensure complete, accurate and timely technical and financial reporting information is provided to program sponsors.
Internal control and compliance (5%) With Campus Finance Director and Grants Office Director, develop and implement internal controls in accordance with applicable fund accounting principles.
Communication and training (5%) Train research faculty and staff on post award topics such as federal fund accounting standards and interpretation and implementation of agency guidelines. Provide documentation and coordinate requests for information. Help faculty and staff understand and use campus and university systems to monitor project performance and budgets.
Other (5%) Liaise between principal investigators, campus administrators, and the Campus Finance Director during internal or external audits.
- Bachelor’s degree plus 5 years of substantive experience with similar responsibilities
- Demonstrated administrative and financial accounting and reporting skills required to develop budgets; monitor expenditures and maintain data; design, analyze, and prepare financial reports; establish and maintain tracking systems for grants, contracts, sub-awards and subcontracts; monitor compliance requirements; and, maintain complete grant and contract records
- Good knowledge of and demonstrated capacity to learn and apply federal rules and regulations, applicable OMB Circulars, and federal and non-federal fund accounting principles and experience assisting with auditing sponsored projects in a university or government setting
- Ability to meet deadlines, prioritize tasks, and maintain confidentiality
- Strong customer service skills.
Submit applications to Will Dooley, Human Resources at email@example.com with “Grant/Contract Specialist” in the subject line. Applications must include a cover letter, curriculum vitae, and a contact list of at least five professional references.
Applications will be reviewed on a rolling basis and will continue until the position is filled.
AUNE is committed to providing a learning and work environment free from discrimination and harassment. Programs, activities, and employment are available with equal opportunity for all and without discrimination on the basis of race, age, color, gender, gender identity, ancestry, religion, national origin, sexual orientation, family status, or disability.